Moving to a new office space involves a chaotic process. It’s like moving to a new home. You have to pack everything and unpack upon arrival at the new destination. You’ve got to pack furniture, which can be difficult to handle. However, it’s not the only thing that should bother you. An office relocation is more work than you can imagine. Here are a few tips that make the process smoother as possible:
Start Early Planning
You have to start planning wisely and early as possible. Otherwise, you’ll end up messing up everything at the last minute. And nobody wants to put all the files in a single basket, only to lose the most important one later.
Additionally, you need to plan for the mode of transportation and how things will be protected. Use a fingerprint to figure out the new office space and requirements. Early planning saves time and money in the long run.
Find the Best Moving Company
We always recommend you hire a moving company. They are experienced and can move the stuff safely to the new location. Check out the client reviews to find the best one. Also, request a free quote to know how much money has to be spent.
Finding commercial removalists can be a little overwhelming but certainly worth the effort. Moving companies remove the physical responsibility from your shoulders. Ensure to find an insured company so that you can get compensation for any damage during the move.
Appoint a Move Manager
Even if you keep dividing the move work, it is still crucial to designate a moving manager. They will facilitate the move and coordinate with everyone on the team. The best choice is the administrative assistant. Still, you can choose anyone with past experience of relocations.
Talk to the person before handing over the responsibility. You never know if the other person is willing to take up the job or not. Now is the best time to choose a move manager, so you can focus on the rest of the tasks.
Make Arrangements For the Guests
If you have guests over for a meeting during the move, make necessary arrangements for them. After all, you wouldn’t want to lose your clients in the middle of the chaos. Search for Prague Hotel online and see how they offer luxury services for corporates.
Look for a hotel as such that can accommodate all of your clients. This will make them feel valued and not overlooked. Talk to the admin manager and ask them to find the best hotel.
Assign Everyone the Duty of Packing Their Desk
Portable equipment such as phones, laptops, monitors and even stationary can be carried easily. You don’t need to consult the removalists to remove them. Talk to the staff members and ask everyone to claim responsibility for their stuff.
It’s a good way to keep everyone involved, so nobody feels left out. Since office relocation is an exciting process, work with everyone at the office.
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